The life of a real estate agent is a busy one. With so many daily tasks and things requiring your attention throughout the day, it’s easy to feel disorganized and like you’re being pulled in too many directions.

To fight this overwhelm, most successful agents implement a daily schedule that helps keep them on task, avoid distractions, and be productive. Having a daily schedule ensures that you have enough time to perform all of the essential tasks that need to be done in order to get new clients, provide excellent service, and close deals.

Today, we’ll discuss some common elements of a successful daily schedule for real estate agents, as well as some frequently asked questions and an example of a real estate schedule. But it’s important to adjust your schedule to fit your unique needs, and find what works best for you! 

Tips for Creating a Daily Schedule:

1. Create Time Blocks

You don’t need to do the exact same thing every day, but you should use the same time-blocks each day to help establish an effective system for yourself. For example, in the mornings you may block off 9 – 11 AM every day for lead generation and marketing. The tasks during this time could include:

  • Planning out a month of social media content (Click here if you want your social media posts planned out for you – all you have to do is customize and post!)
  • Writing keyword-rich blog posts for your website
  • Cold-calling
  • Creating social media ads
  • Planning your email marketing campaigns for the month (join Restate Social for email templates you can send to your list every month)
  • Contacting your sphere of contacts to see if they have any real estate needs you can help with

Other time blocks can allot time for showing homes to clients and appointments, breaks, or personal activities

2. Establish a Routine

When deciding how to create a daily schedule for yourself, think about where you can add routine. Many agents find that the most routine part of their day is the morning and this is where they get the bulk of their marketing, prospecting and administrative work done. Other agents (whether because of their lifestyle or family needs, or other reasons) know their mornings will be hectic and they’ll have several hours each afternoon where they can get work done.

Decide which parts of your day can be routine so you don’t have to think about, you know exactly what to do and what you need to accomplish, so you can focus on the tasks at hand. Then make a list of the daily tasks you can do in this time so you have a process that can be repeated every single day. Then, leave time in the afternoons, evenings or on the weekends for client showings – or whatever fits you and your clients schedule!

By creating a routine, you don’t have to think about what to do each day and your mind is freed up for more critical thinking or helping clients.

3. Check Off Tasks As You Complete Them

It’s super motivating to check off a completed task, and these small wins can add up! Check off each task in your to-do list to help you feel like you’re moving the needle and working towards your goals every day. It can be hard to see progress on a day-to-day level and this simple action can help with motivation and enhance discipline.

4. Write Down your Goals

Many agents write down daily goals, as well as create larger, more long-term goals for themselves. Don’t work aimlessly, know that you’re working toward a specific dream or goal by writing it down each morning or posting it somewhere in your workspace where you can see it on the regular.

Common Questions

Why Should a Real Estate Agent Use a Daily Schedule?

Being a real estate agent can be really busy and stressful. With so many tasks that need to be done each day, having a daily schedule to help you stay organized is essential to being productive and not letting any tasks slip through the cracks.

What Is the Daily Routine of a Real Estate Agent?

A typical day in the life of a real estate agent differs depending on the preferences of the agent, but it usually includes:

  • Spending time at the office
  • Meeting with clients
  • Showing homes
  • Scheduling inspections and appraisals
  • Generating leads
  • Going to closings
  • Marketing and promotional activities

What Hours Do Most Real Estate Agents Work?

Agent hours can be long – after all, there’s a lot to do! Work schedules may vary but often include working evenings and weekends to accommodate client schedules.

How Do You Organize Your Workday as a Real Estate Agent?

As a real estate agent, it’s important to determine your priorities and how they fit into your day. Most agents have a typical schedule they adhere to, but this can sometimes be shaken up by accommodating a client’s schedule when trying to view homes. Many agents find that having a consistent morning routine sets them up for success, then scheduling the rest of the day around appointments and clients works out well.

What Days Are Real Estate Agents Most Busy?

Real estate agents can be busy any day of the week. However, they’re usually most busy on the evenings and weekends as that is when their clients are free to communicate, sign documents, or tour homes. That being said, there’s always paperwork, marketing, appointment setting, lead generation, and administrative tasks to be done the rest of the week!

What Is An Example of a Real Estate Schedule?

While there are many ways to organize your day, and we recommend finding a schedule that works for you, here’s one common example of a real estate agent schedule:

7 AM – 9 AM

Wake up & follow your morning routine (meditate, workout, walk the family dog, reading/journaling, etc.)

Get ready for work

9 – 11 AM

Lead generation, marketing activities, and prospecting for new clients

11 – 12 PM:

Lunch and take a mental break

12 – 4 PM:

Appointments, showings, and meetings

4 PM + the rest of the day is yours!

This is just one example of a typical real estate agent schedule. Often times, agents will need to move things around or do showings in the evenings to accommodate their clients’ schedules. Here’s another example:

7 – 9 AM:

Wake up/morning routine

9 – 10 AM:

Answer emails, set appointments, communicate with clients

11 – 1 PM:

Lead generation, prospecting and marketing

1 – 2 PM: 

Lunch break

2 – 3 PM:

Paperwork/administrative work

3 – 6 PM:

Appointments, showings, and meetings